Office Assistant Job at The Planet Group, Chicago, IL

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  • The Planet Group
  • Chicago, IL

Job Description

Office Assistant

Location: Chicago, IL

Job Type: 12-month Contract

About the Role

We are seeking a highly organized and detail-oriented Office Assistant to support daily office operations and ensure a smooth, efficient workplace. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering high-quality administrative support.

Key Responsibilities

  • Provide day-to-day administrative support to maintain seamless office operations
  • Support the Office Manager with calendar management, scheduling, and high-volume meetings/events
  • Coordinate office services, facilities management, and vendor interactions
  • Assist Project Managers with proposals, purchase orders, project schedules, and budget tracking
  • Manage front desk responsibilities including greeting visitors and directing inquiries
  • Plan and coordinate on-site and off-site meetings, trainings, and events
  • Oversee catering, conference room scheduling, and event logistics (setup/teardown)
  • Prepare correspondence, reports, presentations, meeting agendas, and minutes
  • Maintain office organization, including supplies, seating charts, and overall workspace appearance
  • Process invoices, track expenses, and support budget monitoring activities
  • Coordinate travel arrangements and itineraries
  • Support onboarding/offboarding processes in partnership with HR
  • Manage office access/security (badges, keys)
  • Handle incoming/outgoing mail, packages, and general correspondence
  • Collaborate with building management on maintenance needs
  • Ensure compliance with company policies and standards

Qualifications

  • High School Diploma or GED required
  • Minimum 1 year of office or clerical experience
  • Advanced proficiency in Microsoft Word, Excel, and PowerPoint
  • Strong organizational, multitasking, and time management skills
  • Excellent written and verbal communication skills
  • Ability to work independently with a high level of accuracy and reliability
  • Professional demeanor with the ability to interact across all levels of an organization
  • High level of discretion and confidentiality
  • Experience with PowerBI and Visio is a plus

What We’re Looking For

  • Detail-oriented and proactive mindset
  • Strong problem-solving abilities
  • A dependable team player with a positive attitude
  • Someone who can juggle multiple priorities while maintaining quality

Why Join Us?

  • Collaborative and supportive work environment
  • Opportunity to grow within a dynamic organization
  • Exposure to cross-functional teams and leadership

Interested? Apply now or message me directly to learn more!

Job Tags

Contract work, Work at office

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