Position Overview
The Office Administrator plays a key role in supporting the daily operations of the Apex group of companies. The ideal candidate is detail-oriented, tech-savvy, and comfortable working in a fast-paced, client-focused industry.
Key Responsibilities
• Oversee daily office operations and maintain an organized, efficient work environment.
• Manage office supplies, vendor relationships, and equipment maintenance.
• Handle incoming calls, emails, and client inquiries with professionalism and courtesy.
• Maintain accurate company files, property listings, and transaction records.
• Support agents by preparing listing agreements, purchase contracts, and disclosure forms.
• Track transactions and timelines, ensuring compliance with state and brokerage requirements.
• Upload and maintain transaction documents in brokerage systems and marketing platforms.
• Coordinate communication between agents, clients, title companies, and lenders.
• Create and post property listings on CoStar, Crexi, company website, and marketing platforms.
• Assist with marketing materials such as flyers, postcards, and social media posts.
• Coordinate photography, signage, inspections, and franchise transfers.
• Process commission disbursements, vendor payments, and expense reports.
• Assist with budgeting, bookkeeping, financial recordkeeping, and payment of invoices.
• Generate weekly and monthly office performance reports as needed.
• Assist with onboarding new agents and maintaining licensing records.
• Support management with scheduling, meeting coordination, and document preparation.
• Assist in event planning and coordination.
• Ensure exceptional service standards for clients, visitors, and team members.
Qualifications
• Knowledge of CoStar, Crexi and other marketing platforms, real estate contracts, and transaction processes.
• Strong proficiency with Microsoft Office, Google Workspace, and CRM platforms.
• Experience with real estate software such as DocuSign, Monday.com, RealNex, Canva, and Adobe Acrobat is a plus.
• Excellent communication and organizational skills.
• Active Real Estate licence preferred.
Key Competencies
• Professional demeanor and customer-service mindset.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities under deadlines.
• Discretion with confidential information.
• Initiative and adaptability in a dynamic office environment.
...Description We are seeking a highly skilled and experienced Investment Banking Associate to join our dynamic Mid Cap Investment Banking... ...and formulating financial analysis, preparing and presenting internal committee memoranda and client presentations. You will play...
...be responsible for all other tasks related to the production of beer from grain to glass. Typical job tasks include, but are not limited... ...and evaluations. Janitorial tasks related to overall brewery cleanliness, such as scrubbing cellar floors, cleaning cellar drains...
...existing clients, participating in organizations, and attending trade shows and conferences. Acquire and maintain a comprehensive knowledge... ...~ Excellent customer service, communication and organizational skills required. ~ Ability to effectively manage time and workload...
Cook-Deli Prep Cook-Deli Prep Position Description: The cook position is responsible for preparing and/or directing the preparation of food, adhering, and complying with all food health and safety procedures. The cook is responsible for appropriate use of ...
Description: Experienced Welder/Fabricator (2nd Shift or 3rd Shift, Full-Time)$21.00$31.00/hour + $1.50/hour Shift Premium Schedule:2nd shift: MondayThursday, 2:00pm12:00am 3rd shift: Monday - Thursday, 8:00pm - 6:00am POSITION SUMMARY: Under the direction...