Job Description

About the Job

A multi-strategy Private Investment Management firm is seeking to hire an Admin Assistant to join the company’s growing team finance and accounting team. This role will be primarily responsible for supporting the finance and accounting team with administrative accounting duties such as the accurately and timely input, bill pay and reconciliation of all vendor invoices and senior management expense reports into the accounts payable system for processing. The role will assist with facilitating resolution of collection issues and aids the collection process by researching and explaining billing-related issues. An excellent understanding of confidentiality of work, management, and organizational skills are fundamental in this role.

This is a full-time, on-site role for an Accounts Payable Associate, located in Charlotte, NC.

Role Description

• Collect receipts, reconcile monthly business expenses and prepare monthly expense reports for the company President.
• Manage day-to-day accounts payable operations, including processing invoices, reconciling accounts, verifying expenses, and maintaining accurate financial records.
• Manage relationships with corporate vendors and assist vendor related questions/inquiries.
• Input vendor invoices into accounts payable system.
• Scan all vendor invoices and attach to an accounts payable file.
• Reconcile vendor statements to vendor balances in accounts payable.
• Determine appropriate general ledger account distribution for invoices with and without a purchase order for accuracy.
• Assist with the preparation of various reports and analysis for management to analyze operations.
• Ensure compliance with financial policies, assisting in financial reporting, and liaising with vendors and internal stakeholders to resolve inquiries promptly.Assist tax preparers in filing tax returns through preparation of schedules, reports, and inquiry.
• Assist with the development and enforce efficient accounting policies and procedures.
• Assist in treasury management functions as necessary.
• All other duties as assigned

Candidate Competencies

• Fostering Teamwork:  As a team member, demonstrates the ability and the desire to work cooperatively with others on a team.
• Collaboration:  Develops, maintain, and strengthens collaborative relationships inside and outside the organization.
• Clear Communicator: Easily able to establish clear communication channels and build relationships with employees, management, outside vendors and industry contacts. Expresses self clearly in business writing to effectively reach the audience.
• Professional Judgement Oriented: You have an excellent ability to use sound judgment and work independently. You have an appreciation for deadlines and exceptional organizational skills and attention to detail.
• Thoroughness:  Ensures that work is complete and carefully reviews the accuracy of information in their work.
• Flexibility:  Open to different and new ways of doing things; willing to modify one’s preferred way of doing things.
• Adaptability : Adaptable to the changing nature of the business.

Qualifications

• High School Diploma required; Associates/Bachelor’s Degree in Business Administration, Finance, Accounting or related focus of study preferred or minimum 5 years in related field.
• Accounts payable experience preferred but not required.
• Ability to perform basic numerical computations.
• Experience operating a computer and application software.
• Conscientious in meeting established turnaround times for inputting invoices.
• Capable of handling heavy data input.
• Excellent phone, written communication, and an ability to recognize potentially sensitive situations and maintain the highest level of confidentiality.
• Expert in Microsoft Word, Excel, Outlook and PowerPoint.
• Experience with Accounting software systems a plus.
• Employee must have the physical capability to perform all core functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the core functions of the job.

Compensation & Benefit Summary

• The pay range for this role is $ 30.00 to $35.00, depending on experience, plus an opportunity to earn a bonus.
• Benefits for full-time employees currently include medical, dental, vision, and Life insurance.
• Paid holidays and vacation, and sick leave accrual in accordance with state law requirements.

Disclaimers

Please note this job description is not designed to cover or contain a comprehensive list of duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, in the company’s discretion, with or without notice.

Kaliberty is strongly committed to providing equal employment opportunity for all employees and all applicants seeking employment. All employment decisions at Kaliberty are based on the candidate’s or employee’s capabilities and qualifications without regard to race, color, creed, religion, sex, gender, sexual orientation, gender expression or identity, pregnancy, childbirth, breastfeeding, age, national origin, ancestry, citizenship or immigration status, caste, veteran or military status, marital or parental status, disability (including sensory, physical, or mental disability), medical condition, genetic information, domestic violence victim status, political ideology, or any other status or characteristic protected by applicable law. Kaliberty complies with federal, state, and local equal opportunity and disability laws and makes reasonable accommodation consistent with those laws for applicants and employees with disabilities.

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