Job Description

Estate Manager

Private UHNW Waterfront Estate | Upper Florida Keys

Overview

A private ultra-high-net-worth waterfront estate in the Upper Florida Keys seeks an accomplished Estate Manager to lead the full scope of residential operations, service delivery, and property stewardship for a 9-bedroom primary residence.

This is a foundational hire as the estate continues to build its operational infrastructure. The Estate Manager will play a critical role in establishing systems, setting service standards, and shaping the property's long-term success.

The estate is occupied approximately eight months per year , with elevated guest activity and entertaining during peak periods.

The Estate Manager is responsible for the end-to-end management of the residence , including interior operations, exterior oversight, vendor coordination, and elevated guest services.

This is a hands-on leadership role that requires someone who can execute daily responsibilities and put structure, processes, and standards in place as the estate evolves.

Core Responsibilities

Estate & Property Management

• Full stewardship of residence, grounds, and all property systems
• Daily property walkthroughs to ensure readiness, presentation, and functionality
• Establishment of operational systems, manuals, and service protocols
• Oversight of preventative maintenance schedules and capital projects
• Vendor sourcing, coordination, and performance management

Household Operations

• Oversight and execution of housekeeping, organization, and presentation
• Laundry, wardrobe care, and linen management

• Inventory control and provisioning systems
• Development of efficient workflows and long-term operational structure

Hospitality & Guest Services

• Delivery of high-level hospitality and guest services with a refined, intuitive approach
• Anticipation of principal and guest needs with minimal direction
• Coordination of arrivals, departures, and airport transfers
• Event preparation, service execution, and post-event reset
• Creating a seamless, welcoming, and discreet environment

Kitchen & Provisioning

• Light cooking and meal preparation as needed
• Grocery shopping and household provisioning
• Maintenance of kitchen organization and standards

Grounds &Exterior Oversight

• Management of landscaping, outdoor presentation, and waterfront elements
• Coordination of specialized vendors(landscape, marine, mechanical systems)
• Hands-on support, where appropriate

Service Environment

The estate operates with a hospitality-driven ethos , emphasizing:

• Anticipation over instruction
• Precision delivered with warmth
• Discretion and ease of interaction

As the first key hire , the Estate Manager will help define and uphold these standards across all aspects of the property.

Schedule & Lifestyle

• Typically 5 days per week , with flexibility
• Weekend availability required
• Periods of on-call responsiveness
• Seasonal variation based on occupancy and guest activity

Housing

• Private cottage on the property provided
• Furnished, 1-bedroom accommodation
• Utilities included

Compensation & Benefits

• Competitive base salary(commensurate with experience)
• Paid time off and sick leave
• Performance-based bonus potential
• Healthcare and relocation support:to be defined

Ideal Candidate Profile

Experience

• Proven experience within UHNW private estates or luxury residential environments
• Background in estate management, private service, or high-end hospitality
• Experience building or refining household operations is highly valued

Capabilities

• Strong operational and organizational discipline
• Comfortable operating across both strategic oversight and hands-on execution
• Skilled in vendor management and property systems
• Polished communication and guest engagement skills

Personal Qualities

• Absolute discretion and professionalism
• Naturally anticipatory and service-driven
• Warm, intuitive, and easy to work with
• Resourceful, solutions-oriented, and detail-focused
• Long-term mindset with pride of ownership

This is a rare opportunity to step into a defining role at an estate in its growthphase—ideal for an EstateManager who values ownership, influence, and the abilityto build something exceptional .

The right candidate will create a beautifully run, highly responsive environment , where operations, service, and lifestyle are executed with quiet precision and consistency.

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