Job Description

Key Responsibilities – CRE Transaction Coordinator

Transaction & Closing Coordination

• Manage commercial real estate transactions from executed contract through closing
• Maintain and monitor transaction timelines, contingency deadlines, and closing milestones
• Coordinate closely with title companies, escrow officers, attorneys, and lenders to ensure all closing requirements are satisfied
• Track and confirm completion of due diligence deliverables and closing conditions
• Prepare and distribute transaction status updates to brokers and stakeholders
• Ensure all transaction documentation is complete, accurate, and submitted on schedule

Title & Escrow Coordination 

• Order and coordinate title commitments, title updates, and title policy issuance
• Review title commitments and exception schedules for completeness and accuracy
• Track and manage resolution of title objections and curative items
• Coordinate delivery and review of surveys, zoning reports, and recorded documents
• Ensure execution and timely return of closing documents and escrow instructions
• Verify entity documentation, authorized signatories, and closing requirements
• Coordinate earnest money deposits and confirm receipt with title company
• Assist with preparation and review of settlement statements and closing disclosures
• Facilitate communication between title companies and brokerage teams to resolve closing issues
• Confirm that all closing deliverables are received prior to funding and recording

Due Diligence & Documentation Management

• Coordinate due diligence items including title and survey, property condition reports, financial and lease documentation, and insurance and entity documentation
• Maintain organized digital transaction files and document logs
• Prepare, or coordinate the preparation of, all notices to Title, Brokers, Buyer/Seller teams, Legal Counsel, etc., related to the contract (e.g., extension notices, amendments, and assignments)
• Ensure compliance with brokerage, lender, and regulatory documentation requirements
• Track delivery of required documents for closing readiness

Communication & Stakeholder Coordination

• Serve as the central point of coordination between brokers, clients, title companies, lenders, and attorneys
• Coordinate with our internal development and accounting teams to ensure all items are captured and accurate on closing statements
• Schedule closing calls, document signings, and coordination meetings
• Provide proactive communication regarding transaction status and outstanding items
• Escalate issues that may impact closing timelines

Administrative & Operational Support

• Maintain transaction checklists and workflow tracking 
• Coordinate commission documentation and closing packages
• Assist brokers with listing and contract documentation as needed
• Support reporting on transaction pipeline and closing activity

Qualifications

• 2+ years of experience in commercial real estate, transaction coordination, title, escrow, or closing operations
• Working knowledge of commercial real estate contracts and closing procedures
• Strong understanding of title, escrow, and closing workflows
• Exceptional organizational and time management skills
• High attention to detail and document accuracy
• Ability to manage multiple entity involvement and multi-lender coordination
• Strong communication and problem-solving skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Preferred Qualifications

• Experience working directly with title companies, escrow, or closing teams
• Familiarity with complex commercial real estate transaction types including:

Investment sales

JV Structures

Leasing transactions

Development and land acquisitions and dispositions

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