Assistant Property Manager Job at Douglas Elliman Property Management, New York, NY

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  • Douglas Elliman Property Management
  • New York, NY

Job Description

Apartment Alterations

  • Must be familiar with building specific apartment alteration agreements
  • Process the initial review of the plans; collect the appropriate documentation and liaison with the Account Executive and building architect to obtain approval.
  • Track apartment alterations for completion/timing/ DOB sign off/return of deposit

Building Amenities & Moves

  • Maintain and update all aspects of Building Link
  • Coordinate all amenity reservations/fees/documentation
  • Maintain storage bin/bike room listings and waiting lists
  • Maintain Gym memberships/annual waiver collection
  • Coordinate all resident moves with the Resident Manager

Resident Charge Backs & Other Resident Requests

  • Charge back appropriate charges, to tenants. Charge it in Yardi, send a letter, with a copy of the bills, save all documentation in the N Drive.
  • Respond to all inquiries concerning rent billing and provide general information to the tenant
  • Respond to Bank/Appraisal questionnaire for manager’s review

Annual Meetings

  • Attend annual meetings to take attendance and tabulate the election results.
  • Decide for the location and set up for all Annual and Special meetings

Compliance Tracking

  • Prepare and maintain compliance tracking deadlines for properties
  • Maintain the Board/Professional Property list in the attached format

Support for Account Executive

  • Provide support for property manager

Payables

  • When necessary, send invoices to Avid
  • Prepare on-line check requests in Avid for payments that do not have invoices – for example- reimbursements and AIAs

Meetings

  • Collaborate with account executive in the preparation and distribution of the monthly board meeting package and notice.

Abatements

  • Coordinate and send out annual mailings to shareholders regarding eligibility.

Job Tags

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